Picnic Pavilions

The City of Greenacres offers multiple picnic pavilion options. For more information see below. 

Rental Information:

• Online reservations are now available for all Pavilion rentals. (Click here to be directed to the online reservation page.)
• In-person reservations are available at the Greenacres Community Center, 501 Swain Blvd, Greenacres, FL 33463.
• Any Non-profit organization will be required to reserve in person to secure their reservation at the non-profit discounted price.
• To ensure the requested pavilion meets your needs, it is recommended that you visit the park prior to booking your rental. (For park address click on highlighted park names below.)
• No Holiday Reservations.
• Please ensure you read and understand all the information listed below before making a reservation online. If you have any questions or experience problems while reserving a pavilion, please contact the Greenacres Community Center Office at (561) 642-2090 during regular business hours.
• You MUST have your receipt and permit/waiver on hand at the time of your event. Please be prepared to present it upon request by City Official/Park Attendants.
• All rentals are subject to availability.

General Rental Guidelines:

• Alcohol/Smoking/Vaping: Alcohol use, smoking or vaping are NOT allowed in any City parks. Alcohol/smoking/vaping present or other violations observed will result in forfeit of security/damage deposit.
• Pavilion Rental Hours: 10:30 a.m. - 6:30 p.m. (Sound amplification is prohibited at Freedom Park and Ira Van Bullock Park but may be used at Samuel J. Ferreri Community Park). Set-up, breakdown, and clean-up must be completed during rental hours.
• Responsibility:  Renter is responsible for the actions/behaviors of all parties/vendors attending.  All participants are expected to conduct themselves appropriately at all times. Disrespect for other facility users or employees, misrepresentation of usage, damage to facility, failure to clean-up, non-compliance, or failure to vacate in a timely manner will result in the renter being asked to leave the property, forfeiture of security/damage deposit, and/or loss of future rental privileges.
• Rental Fees: Payment in full is due at the time of reservation. If the renter is claiming a non-profit or tax-exempt status, payment must be made in person by check or credit card in the organization's name. Payment by check is not accepted within two weeks of the event date.
• Refundable Security/Damage Deposit: A refundable deposit is required at the time of reservation and will be deposited immediately into the City’s bank account. Security/Damage Deposit refunds are processed after the appropriate paperwork has been received by the Department of Finance and issued within 7 –14 business days after the event. 
• Permit/Waiver: Renter is required to have a copy of the receipt and permit/waiver with them on the day of rental(s). Neither the Renter, nor anyone in the Renter’s party, is permitted in any area other than that which is designated in the agreement.
• Expectations: Loading/unloading must take place from the parking lot; no parking on the grass or pavers even for temporary loading/unloading. Prior to vacating the premises, all trash must be removed and deposited in receptacles, and tables cleaned. (The City of Greenacres is not responsible for food or materials left at the conclusion of the event. These items will be disposed of at the discretion of the City.) No animals allowed on playgrounds or athletic fields. Do not feed the wildlife. Pavilions and surrounding event site areas are to be left in the condition it was received.
• Inspections: Renter is to conduct pre-rental inspection and record any issues or damage(s) found to the City facility to be rented. Post-rental inspection is completed on all rentals by City personnel.
• Maintenance: No additional maintenance or cleanliness will be provided prior to pavilion rentals.
• Bounce Houses must be staked down in City’s designated location and delivered only within rental times (no exceptions). Renters must provide Certificate of Liability Insurance and supervise the children at all times.
• All new or pre-approved vendor information must be provided at least 48 hours prior to scheduled rental; including Certificate of Liability Insurance.
• General Liability Insurance:  A Certificate of Liability Insurance in the amount of $1,000,000 naming the City of Greenacres as an Additional Insured is required for Athletic Field, Banquet Facility rentals, and City co-sponsored events or rentals with alcohol, bounce houses, concession stand usage or other activities, as determined, and approved by the City.
• Decorations must be free standing, no tape, tacks, nails, or staples.  Zip ties, balloon strings or other fasteners are not to be left on pavilion.  No confetti, tents with stakes, petting zoos, water balloons, water guns, or other related water activities allowed.
• Portable Cooking Devices:  Portable cooking devices or gas grills are NOT allowed for use at pavilion rentals.
• No Subletting rental to another user, group, league, or entity. Subletting will result in forfeiture of paid security/damage deposit, forfeiture of paid future/booked on-going rentals, and termination of future rental privileges.
• Large Events: Any large rental event including more than 125+ people, is prohibited. Exceeding City capacity will result in cancelation, rental termination, forfeit of security/damage deposit, and loss of future rental rights. Please review our Fee Sheet with the occupancies for each individual pavilion.
• Rentals for Commercial use, sales activities, and private fundraising activities are prohibited.

Cancelation Policy:

Cancelation Policy:  If the rental is canceled up to 48 hours prior to the scheduled rental, a full refund minus a 15% administrative fee will be refunded. Any cancelation within 48 hours of the scheduled rental will result in a 100% forfeiture of all fees paid. Note: Last minute changes may not be possible.

The City reserves the right to cancel, postpone, or delay rentals due to inclement weather, or any other factor that may impair the safety of the participants.  If the rental is canceled by the City, 100% of the fees paid will be refunded.  

Refunds are processed by the Finance Department upon receipt of necessary paperwork completed by City personnel. The refund is then issued back to same credit card used to process your reservation within 7–14 business days.